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email management are the saving grace of the company in today’s world of litigation and information overload. E-mail is now one of the most widely used in communication systems, on which important decisions are often made, a correct e-mail management system is crucial for any business.

Managing e-mails lead effectively in a work environment more productive help in terms of organization and speed, as well as for the test. In addition, recent legal requirement that all companies and organizations must be able to produce all required documents to the courts if there are legal problems.

E-mail archiving as part of the e-mail management

E-mail archiving is one of the first steps of an e-mail management program successfully. Administrators can archive of all businesses in the e-mail correspondence, which are easily accessible and available, and thus reduce reliance on PST files that can be easily damaged and non-secure data backup e-mail.

In addition, to comply with requests for eDiscovery, E-mail archiving is a must, while may be able to archive e-mail and corporate data in a few seconds to help access increase return on investment and the productivity of the company .

Laws and regulations

In addition to the legal benefits of a policy for the e-mail management, it is also important when it must have been critical information on issues such as inter-company amounting to harassment or dismissal, which may have registered will e mail.

If an employee used his work e-mail account for illegal purposes, to review such a fact could be a difficult task without a correct e-mail archiving.

E-mail management from a legal perspective, organizations must keep records of documentation by e-mail for a period of at least five years. This law includes the Sarbanes-Oxley (SOX), which affects all sectors and imposed severe penalties on anyone who intentionally altered or removed documents with the intent to defraud.

Even if it is a law of the United States, SOX is also trade for European companies with U.S. offers as well as for companies that do business with the United States. There are other laws that also require companies and organizations to e-mail archiving and government agencies, the Act in accordance with the provisions of the Freedom of Information Act (FOIA), the Patriot, set National Archives Records Administration (NARA) and other legislative bodies.

Storage and knowledge management problems with e-mail

Managing e-mail is not only a question of law and respect, but also delves into the areas of warehousing and knowledge management. There was a dramatic increase in memory size through increased use of e-mail over the years and the resurgence of attachments with e-mails sent home.

This increase has affected the efficiency, reliability and speed of mail servers. An effective e-mail archiving solution stores e-mail in a compressed format, resulting in significant savings in storage space and centralize your files via e-mail.

In addition, e-mails automatically when they pass through the message store archived so that users clean their mailboxes without worrying about losing important e-mails. In addition to an archiving solution that authorized users can access e-mail from a central repository, they can encourage them to do so without cumbersome PST files stored locally.

Large volumes of correspondence by e-mail, the storage limits, increased government regulations and legal consequences have made the need for a policy for managing e-mail is an important issue for every company. Management of e-mails through archiving enables companies to control the e-mail accounts of employees to exercise and at the same regulatory and corporate compliance.


E-mail Management